On the Site
Screenshots from the live site on October 17, 2026.
What It Had to Do
A car show has one date and no second run. Four kinds of people arrive at the same site with four different jobs. A guest wants to know it is free and when to turn up. A car owner wants a yes or a no. A vendor wants a booth at a clear price. A sponsor wants to see the tiers and pay.
Behind the site, every submission needs an answer from the people running the show. That takes a desk for decisions, emails that read the same everywhere, and a check-in list that works on a phone.
The entry form promises a reply to every submission, one way or another. The staff desk is where each of those replies starts.
Four Ways In
Come
Guests RSVP with a name, an email and a party size. A plan-your-day page carries the schedule, what to bring, the yard-games rules, the food list and directions to the gate, with links into Google Maps, Apple Maps and Waze and a calendar file for the day. Parking and timings go out by email the week before.
Show
Car owners send the year, make and model, what makes the car worth the drive, and up to fifty photographs, plus video. Each entry lands on a staff desk, where it is approved, waitlisted or declined, and the owner gets an email either way. A car sent three times shows up as one card, and the desk asks before it sends the same decision twice.
Sell
Vendors register for a booth with their category, footprint, power and water needs, and a logo. A check for humans runs before the form sends, and the request lands on the same desk as the cars.
Back
Each of the three sponsor tiers has its own checkout, and the receipt follows the moment the payment clears. Sponsors and vendors each get a page of their own, listed in a directory that visitors can search and filter.
Architecture
The public pages, the staff desks and the scheduled emails run from one deployment and one database, so the desk, the emails and the check-in list read from the same records.
Show Day
For the show on Saturday, October 17, 2026, the site carries directions to the gate, the schedule, the map and a page for every sponsor and vendor. Gates open at 10 and close at 4 at Rancho Jaramillo, a working cattle ranch an hour south of Nashville.
The people running the show get a check-in app behind a PIN. Every sponsor, vendor, VIP booking and approved car is on one list with a switch for when they arrive, and VIP guests, sponsors and vendors can each be sent a thank-you with a confirmation PDF attached.
A guest who has opened the site before and then loses signal on the ranch still sees the date, the hours, the place and the road to take.
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